Free checklist · for homeowners
Builder Quote Comparison Checklist
Use this before you appoint a builder. Work through each quote with the same questions, so you are comparing like with like rather than just the bottom line.
Builder Quote Comparison Checklist
CJ Projects Consultancy · cjprojectsconsultancy.com · 07572 786799
Tick each item for every quote. Anything you cannot tick becomes a question for that builder. This checklist is general guidance, not legal or tax advice, and every project is different.
1. Scope alignment
Are all the builders pricing the same job?
- Each quote refers to the same drawings, revision and specification
- Every room or area of work appears in every quote
- Demolition, strip-out, making good and decoration are covered consistently
- Mechanical, electrical and plumbing work is included to the same extent
- External works, drainage, skips and site set-up are either included or clearly excluded
2. Exclusions and assumptions
What has each builder left out, or assumed?
- Listed exclusions have been read and compared side by side
- Assumptions (for example ground conditions or existing structure) are noted
- Items you expected but cannot find are written down as questions
- Fees, surveys, approvals and connections are clear about who pays
3. Provisional sums and allowances
Allowances are placeholders, not fixed prices.
- Each provisional sum or PC allowance is listed with its value
- Allowances look realistic for the finishes you actually want
- The quote says how over- or under-spends on allowances are handled
- Differences in allowances are adjusted for before comparing totals
4. VAT presentation
Compare totals on the same basis.
- It is clear whether each price includes or excludes VAT
- Totals are compared on a like-for-like VAT basis
- Any VAT assumptions are queried with the builder or your own adviser
5. Programme
When, and how long?
- Proposed start date and duration are stated
- Lead times for key items (windows, kitchens, steel) are considered
- The builder explains what happens if the programme slips
6. Payment terms
How and when you pay matters as much as how much.
- Deposit amount and what it covers are clear
- Stage or interim payments are linked to progress, not just dates
- Retention or a final payment after snagging is discussed
- How the final account is agreed is understood
7. Warranties and insurance information
Ask for the information — then check it.
- The builder confirms the insurance they hold and provides evidence on request
- Any warranties or guarantees offered are described in writing
- Certificates you should receive at completion are identified
8. Changes and variations
Most budgets move because of change.
- The quote explains how variations are priced and agreed
- Changes are agreed in writing before the work is done
- Daywork rates, if any, are stated
9. Questions to resolve before appointment
Write them down and ask every builder the same ones.
- What exactly is excluded, and what would those items cost?
- Which allowances are you least confident about?
- Who will run the job day to day, and how will you report progress?
- What happens if hidden problems are found once work starts?
- Will the agreed scope, programme and payment terms be confirmed in writing?
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